--- title: Considerations for Clinical Vendor Selection Process description: Approach to consider when building a compliant clinical vendor selection process and RFP / bid grid for CRO's or other high value R&D vendors. image: https://www.triradial.com/hubfs/AdobeStock_259863105_2.webp --- [Skip to content](https://www.triradial.com/blog/considerations-for-vendor-selection-process#main-content) [![TriRadialTM_BRANDLogo2025](https://www.triradial.com/hs-fs/hubfs/TriRadialTM_BRANDLogo2025.png?width=720&height=316&name=TriRadialTM_BRANDLogo2025.png "TriRadialTM_BRANDLogo2025")](http://triradial.com) - [Blog Home](https://www.triradial.com/blog) - [Contact](mailto:info@triradial.com) - [Outsourcing](https://www.triradial.com/blog/tag/outsourcing) # Considerations for Clinical Vendor Selection Process ![](https://www.triradial.com/hubfs/AdobeStock_259863105_2.webp) - October 29, 2024 [Leo Dodds](https://www.triradial.com/blog/author/leo-dodds) Client Challenge Faced An emerging biopharma company had an inefficient and disjointed process for the selection of vendors to support study-specific activities, from service need identification through contract execution. They had difficulty aligning on needs and during the bidding process, leading to challenging bid comparisons and an over-reliance on Start-Up Agreements (SUAs) TriRadial Approach • Conducted cross-functional workshop to identify issues and recommended solutions • Developed standardized competitive bidding process, including bid defense and vendor selection • Created guidance for the specifications of the CRO RFP • Designed a CRO budget grid for the selection process • Documented the process and trained the teams on the process and on the tools • Identified upcoming studies that could be candidates to pilot the new processes; conducted pilots Results • A clear bidding process, including guidance to teams and vendors on timelines and expectations • At the study level, achieved 12,6% savings across the portfolio (13 Million Euros) in 2020 alone • Standard tools ✓ CRO RFP tool (specifications and roles and responsibility matrix, including automations to facilitate completion by teams) ✓ RFP tools for ancillary services (central labs, specialty labs, medical imaging, etc.) ✓ Budget grids (CRO and ancillary services) to facilitate bid comparisons ✓ Vendor evaluation and selection forms for CROs and ancillary vendors to document vendor selection decision • Successfully moved away from Start-Up Agreements   ###### LEAVE A COMMENT ## More from the Blog [![](https://www.triradial.com/hubfs/AdobeStock_167707174_2.jpeg)](https://www.triradial.com/blog/change-order-evaluation-and-negotiation) [Outsourcing](https://www.triradial.com/blog/tag/outsourcing) ### [Clinical Change Order Evaluation and Vendor Negotiations](https://www.triradial.com/blog/change-order-evaluation-and-negotiation) October 29, 2024 Client Challenge Faced [Read more](https://www.triradial.com/blog/change-order-evaluation-and-negotiation) [![](https://www.triradial.com/hubfs/ClinicalTrialsEurope21_Raphael_blogimg.png)](https://www.triradial.com/blog/cte-2021-qa) [Outsourcing](https://www.triradial.com/blog/tag/outsourcing) ### [CTE 2021 Q&A](https://www.triradial.com/blog/cte-2021-qa) March 9, 2022 Raphaële Mary, one of TriRadial's Vendor Outsourcing Management experts, along with Alexandra Kemmer-Brück, Senior... [Read more](https://www.triradial.com/blog/cte-2021-qa) [![](https://www.triradial.com/hubfs/Images/Analytics%2c%20Metrics%20and%20Dashboards.jpg)](https://www.triradial.com/blog/are-you-maximizing-your-asset-value-for-out-licensing) [Clinical Strategy](https://www.triradial.com/blog/tag/clinical-strategy), [Quality Systems](https://www.triradial.com/blog/tag/quality-systems), [Data Integrity](https://www.triradial.com/blog/tag/data-integrity) ### [Are you maximizing the value of your asset for out-licensing?](https://www.triradial.com/blog/are-you-maximizing-your-asset-value-for-out-licensing) June 4, 2025 It is increasingly common for biotech companies to develop products to the point of Proof of Concept or late Phase 2... 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